About the Project
Specific Environments Ltd (SEL), now part of Angstrom Technology, is a construction engineering company with over 40 years’ experience as a specialist design and installation provider for cleanrooms, containment laboratories and controlled environments.
The i-Team® Services: Technical writing and project management
Project Duration: 8 months
Project outcome: Maintenance cost reduction and the implementation of best practices
The Challenge
For this project, SEL was tasked with designing and building a suite of cleanrooms for a major pharmaceutical company. The installation consisted of two new cleanrooms, constructed inside an existing building, with air handling units, ductwork and a BMS control system. The project also included the construction of all floors, walls and ceilings; electrical and lighting installation; cold water systems and drainage; and airlock doors.
SEL was unsure of how to bring together and systemise all the relevant technical documentation so that the information is easy to find and use. The source files covering a wide ran
ge of systems, tools and procedures were also in different styles and formats with little consistency between them.
The Solution
The i-Team® was responsible for gathering together all the SEL and third-party installation, maintenance and operating instructions, schedules of equipment, and engineering and electrical diagrams. This information, along with a detailed description of the installation, was incorporated into a single operating and maintenance manual.
The i-Team® developed a documentation standard as well as template to standardise the various technical documents. Information was transferred over to the new templates and then edited and standardised carefully following the new standard. Content was carefully edited and presented so that users can easily find the information they need. Cross reference links were built throughout the final manual for ease of navigation. The project required liaison with multiple suppliers, stakeholders and subject matter experts.
The i-Team® managed and delivered the project based on the themes, principles and processes of PRINCE2. A detailed project plan was created at the start of the project which ensured smooth transition from one stage of the project to another and the timely completion of the manual, as well as a smooth sign off and handover process.
The Deliverables
The final suite of documentation consisted of over ten thousand pages, incorporating numerous product manuals, guides and schedules. The documentation was supplied in the form of PDFs. Editable versions were also supplied for maintenance by SEL.
The main operating and maintenance manual written by The i-Team® contained:
- Overview of the project
- Contractual and legal information
- Health and safety information
- System descriptions
- Schedule of plant and equipment
- Details of commissioning and testing
- Operating procedures
- Maintenance procedures
- Schedule of recommended spares
- Additional manufacturers’ literature
- Record drawings
- Document maintenance procedures
Outcome
On completion of the project, the manual was handed over to the client to be used for the future maintenance of the cleanrooms. This has resulted in the reduction of maintenance cost and the implementation of best practices for efficiently maintaining the cleanrooms.